Who we are looking for

Talent Acquisition Recruitment Coordinator will be responsible for all administrative and support tasks required to onboard candidates in State Street across our European offices.

Why this role is important to us

The team you will be joining plays an important role in the overall success of the organization. Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. To make that happen we need teams like yours to help navigate employees and the organization as a whole. In your role you will strive for cutting-edge solutions, that are straightforward and scalable. You will help us build resilience and execute day to day deliverables at our best.

Join us if making your mark in the financial services industry from day one is a challenge you are up for.

What you will be responsible for

As Talent Acquisition Specialist, you will

• Provide and control the onboarding process for all new hires and transfers
• Prepare new joiner induction
• Prepare system administration to ensure candidate is operational for day one joining
• Review employee contracts before signature and contract distribution
• Ensure new hire paperwork is returned and completed properly before processing
• Track any visa documentation through our third party provider as and when required
• Support the service quality delivering to team and individual SLA’s
• Update recruiters and managers on onboarding status and follow-up for revision of start date
• Support administration based projects relating to processes and procedures
• Ensure all transactions are completed in a timely manner with high level of accuracy
• Maintain a deep familiarity with HR policy and standards for recruiting and onboarding employees in the relevant countries
• Resolving ad hoc queries raised by employees, candidates, hiring managers and recruiters
• Completing BAU control activities
• Prepares and distributes reports within specified guidelines
• Support promotion and extension process, prepares and distributes reports, gathering all necessary information, Review employee contracts before signature and contract distribution

What we value

These skills will help you succeed in this role

• Strong time management and organizational skills
• Accurate and detail-oriented
• Strong communication and interpersonal skills
• Ability to multi task in a fast paced environment
• Ability to exercise diplomacy and discretion

Education & Preferred Qualifications

• Equivalent work experience in an HR department, preferably with experience of recruiting administration.
• Proficiency with MS Office Applications
• Language skills (Polish - fluent, English - B2)
• 1.5+ years experience in recruitment administration

Additional requirements

• Strong customer service skills and ability to build and manage relationships
• Strong organizational skills and ability to handle multiple activities and effectively priorities through peak volume periods
• Excellent written and verbal communication skills
• Must be able to work independently and maintain confidentiality
• Proven ability to master complete understanding of processes both internal and external to the department