Who we are looking for

Experienced proactive and result-driven professional who is passionate about coordination and leading administrative tasks.

Why this role is important to us

Alpha Data Operations Chief Administration Officer, Assistant Vice President will be predominately accountable for Assisting regional Alpha operational Business Unit Heads in managing administrative side of the business and coordination, driving discipline over agreed administrative tasks. Individual will act as a main contact point for corporate and support functions and work closely with regional CAO networks to ensure consistency and operational efficiency

What you will be responsible for

• Holiday usage discipline

• Training and events coordination

• Turnover Management Action Plans

• Fixed to Permanent contracts conversion coordination

• Demand planning & governance, incl. positions’ management

• Promotion process, incl. monitoring and supporting plans execution

• Maintaining the list of transitions in/out and monitoring transition tracker

• Supporting transition planning/ preparations and execution of transition methodology

• Maintaining repository of all necessary transition documentation, coordinating annual review

• data collection, reporting and reconciliation

• Communication of all BU Staff related information – changes in policies, project updates etc. (Email & Collaborate)

• Client/Executives Visits Support

• Business Specific responsibilities are defined by BU Head/Managing Director depending on needs and scale

• They might refer to managing KPIs, KRIs, Performance metrics, managing outsourcing arrangements, executive decks, reporting delivery, admin support scoped by business needs

What we value

· Excellent communication skills

· Strong organizational skills

· Team work allowing for effective priorities execution

· Prioritization and problem-solving skills

· Ability to do a research and analytical skills

Education & Preferred Qualifications

• Graduate in business related studies, or other discipline in case of previous experience in funds industry

• Minimum 5 years’ experience working in funds industry environment

• Excellent communication skills

• Strong organizational skills

• Team work allowing for effective priorities execution

• Prioritization and problem-solving skills

• Ability to do a research and analytical skills

What we offer

• Employee savings plan,

• Premium life insurance package,

• VIP medical package,

• Work from home solutions,

• International operating environment,

• Language classes,

• Soft skills trainings,

• Technical workshops,

• Development sessions with a mentor,

• Diversity of opportunities across a range of challenging and highly complex activities.

Are you the right candidate? Yes!

We truly believe in the power that comes from the diverse backgrounds and experiences our employees bring with them. Although each vacancy details what we are looking for, we don’t necessarily need you to fulfil all of them when applying. If you like change and innovation, seek to see the bigger picture, make data driven decisions and are a good team player, you could be a great fit.