Publication date: 15 Dec 2018

Administration Specialist

International Paper Polska

Location: Kraków

Language:

Category: Administration

Level of English: C1-C2

Position level: Specialist

We could make smartphones, rockets or sports cars… but we make what we do best for the past 100 years – paper and packaging products that people depend on every day. Join us to discover Infinite Possibilities that we offer at International Paper’s Global Business Services Center in Kraków.
Administration Specialist
(Personal Data Security Administrator)
Location - Kraków

Why is this job for You:

You will have the opportunity to support Lead Team strategic activities and ensure compliance with legal regulations and alignment with corporate standards. You will report to President of Management Board and functionally to Lead Team Head. The position gives a chance to cooperate closely with GBSC leaders and corporate functions at all levels of enterprise. You will be given with unique perspective of work in a dynamic, multinational and cross functional environment. You will also have opportunity to get business insight, develop legal knowledge and your organizational and business excellence skills.

You will be responsible for:

  • Playing a role of Personal Data Security Administrator (ABI)
  • Ensuring compliance with Personal Data Protection Requirements incl. GDPR by documenting and auditing personal data databases and related processes
  • Managing IPP Polska agreements database (agreements with other IP legal entities and vendors (incl. ensuring compliance statements etc.)
  • Supporting implementation of IP sourcing policies and practices in GBSC
  • Supporting purchasing processes of GBSC
  • Monitoring data retention guidelines execution
  • Actively supporting IP Polska Lead Team with administrative tasks (i.e. organization of meetings, meeting agendas, meeting minutes and active follow ups)
  • Actively supporting IP Polska LT in deploying of the GBSC strategy as well as tracking its progress
  • Cooperating closely with Communication Specialist

You have:

  • Master degree  (legal or administration degree would be an asset)
  • Fluency in Polish and English
  • 2 years of experiences in legal/admin work environment
  • The ability to work successfully with colleagues at all levels of the enterprise
  • Ability to structure work environment and deploy documentation management system
  • Very good communication skills
  • Organizational skills
  • Project management skills

Benefits:

Newly renovated
people friendly office
in the city center
Very wide range of
Medical Services
Big choice of social
fund benefits (not
only Multisport)
Free language classes
in multiple languages
Training &
development
opportunitites
 
Multiple Health and
Wellness initiatives
Company parties and
team building events
Flexible working
hours based on
business
requirements
Numerous charitable
initiatives (CSR)
Working for one of
the most ethical and
sustainable
companies in the
world
 
If you are excited about this role, please send us your application in English with a statement below.

"I hereby agree for processing my personal data, included in my application for a job, for the purposes of recruitment process, according to the Data Protection Act of 29 September 1997, unified text published in the Polish Journal of Laws (Dziennik Ustaw) of 2002, no. 101, item 926, later amended."
 


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