The Administrative Assistant provides support to the Head of Risk Management Division and the whole division by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

• Directly supports manager and generally supports an entire department
• Manages day to day calendar(s) of manager; arranges meetings and secures meeting rooms
• Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Assists managers of the team with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports
• Process and follow-up on Virtual Requests
• May prepare and review materials and correspondence for meetings, for example creating PPT presentations from scratch
• Maintains and update files/records, produces reports and various correspondence
• Handles sensitive materials; maintain appropriate levels of confidentiality

Qualifications:

• Bachelor's/University degree
• Previous office administration experience preferably within a large and complex financial services or similar organization
• Self-motivated and detail oriented
• Consistently demonstrates clear and concise written and verbal communication skills
• Proficient in Microsoft Office
• Fluent Polish and English

As an employer we offer:

• Occasion to develop in dynamic, challenging and multinational environment
• Day-to-day cooperation with the best banking professionals, including Citi Handlowy senior management
• Rich social package (including medical care, fitness card, life insurance)

The role of Administrative Assistant is located at Bank Handlowy S.A. in Warsaw: https://www.citi.com/Careers/policies/pdf/BankHandlowyPolandPrivacyNotice.pdf