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International Paper Global Business Services Center
International Paper Global Business Services Center
location iconLocations: Kraków
level iconLevel: specialist
We could make smartphones, rockets or sports cars… but we make what we do best for the past 100 years – paper and packaging products that people depend on every day. Join us to discover Infinite Possibilities that we offer at International Paper’s Global Business Services Center in Kraków.

HR Data Specialist EMEA

Location - Kraków

We offer:

As part of the HRIS Team EMEA you work in a team that makes the difference every day by helping our HR community in the EMEA region, to provide HR Service of the highest level to all IP employees. You will have the opportunity to work together with our colleagues in the US from different departments e.g. HR, IT and Finance. The HR Information Systems Team EMEA has a great role to play in the future of HR and our company. Development and acquiring new skills will be crucial and will allow us to add value to business decisions in the foreseeable future.

You will:

  • Be an EMEA Business Organization Management Contact - 35%, including:
    • being responsible for the organizational structure of EMEA in SAP, keeping an overall view of the EMEA businesses and their organization structure, in collaboration with local HR contacts with BOMC role who are responsible for the org in their business.
    • auditing/enforcing the quality of the organizational data in the EMEA HRIS and supporting local HR in ensuring SAP OM has quality, rigor and continuity for all the FTEs / positions in their scope
  • Be in charge of data quality – 35%, including:
    • Overseeing maintenance, processing and cleanup of employee records by conducting audits on the quality and integrity of data in BW reports, SAP, SF modules in EMEA and provide alerts to HR local
    • Providing guidelines and interpretation to educate countries on SAP fields to ensure data quality in SAP (ex: job evaluations to local HR across EMEA).
    • Assisting with identifying and trouble-shooting technical issues that occur in the countries and communicating these issues to the IT Project Manager.
    • Monitoring that there are no discrepancies between SAP and local HR payroll systems
    • Providing HR reports to company management for employee data analysis;
  • Be in charge of accesses to systems – 10%, including:
    • Providing and monitoring SAP, BW, SF accesses in EMEA, ensuring back-up in the HR roles and segregation of duties principles are respected
  • Be in charge of PA changes for a number of defined entities of small size which do not have local HR 5%
  • Be in charge of EMEA Projects – 15%, including:
    • Participating in projects related to HR efficiency projects
    • Working with HR project managers on staging data and creating test plans, scenarios and scripts
    • Participating in documenting processes, requirements, testing, communication, change management and work instructions creation and updates
    • Ensuring that appropriate test scripts are entered and executed in Application Life Management [ALM] (testing software)
    • Training testers in use of Application Life Management [ALM]

You have:

  • Experience in data maintenance
  • Strong analytical skills
  • Knowledge of HR processes (payroll, T&A, benefits) will be an asset
  • Knowledge of HR tools (like: SAP HR, Success Factors, Business Warehouse, LMS, workforce planning systems, Time & Attendance, etc) will be an asset
  • Excellent computer skills, including excel spreadsheets, and database management
  • Knowledge of VBA would be a plus
  • Ability to work well with systems and understand upstream and downstream impacts
  • Ability to maintain confidentiality
  • Ability to work independently and multi-task
  • Ability to work as part of a team to accomplish common goals and to flex to assist other Team members with their work
  • Excellent customer service and time management
  • Exceptional organizational skills
  • The ability to meet deadlines and ability to prioritize (a must)
  • Strong communication skills
  • Fluent spoken and written English is required and at least one other European Languages (Polish, Russian, French, Spanish, Italian, Turkish)


Newly renovated
people friendly office
in the city center
Very wide range of
Medical Services
Big choice of social
fund benefits (not
only Multisport)
Free language classes
in multiple languages
Training &
Multiple Health and
Wellness initiatives
Company parties and
team building events
Flexible working
hours based on
Numerous charitable
initiatives (CSR)
Working for one of
the most ethical and
companies in the
The information necessary in the recruitment process is: name, surname, contact details, education, previous employment record and qualifications. Any supplementary information you provide is processed on the basis of your consent.

For the purpose of application to the position specified in the job posting we ask you to place the following statement in your application:

“I, hereby, consent to the processing of my personal data contained in the application for the job by International Paper Polska Sp. z o.o for the purpose and to the extent necessary in the recruitment process.”

If you want to take part not only in the recruitment process for the job position you applied for but in future recruitment processes as well, we ask you to place the following statement in your application:

„I, hereby, consent to the processing of my personal data contained in the application for the job by International Paper Polska Sp. z o.o for the purpose and to the extent necessary in the current recruitment process and in the future recruitment processes as well.”
PRIVACY NOTICE - PERSONAL DATA PROCESSING FOR THE CANDIDATES OF INTERNATIONAL PAPER POLSKA SP. Z O.O. Pursuant to Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC, hereinafter referred to as “GDPR”, we hereby inform you that:
  1. The Controller of your data is International Paper Polska Sp. z o.o. (hereinafter referred to as “Data Controller”) with a registered office at ul. Lubicz 23, 31-503 Kraków, KRS 0000053310, NIP 5992707690, REGON: 211067311 with total share capital of 500,000.00 PLN.
  2. Controller’s contact details: ul. Lubicz 23, 31-503 Kraków, phone number: +48 (12) 252 6000
  3. In all the matters concerning protection of personal data you are encouraged to contact Data Controller via
  4. Your personal data is process to the extent specified as below:
    1. Your name, surname, contact details, education and previous employment record is processed on the basis of legal obligation (current recruitment processes) and consent (future recruitment processes)
    2. Any supplementary information you provide is processed on the basis of your consent.
    3. Some additional information may be processed on the basis of legitimate interest - if it is necessary for determination of claims, redress and defense of claims.
    4. Your personal data is processed for the period no longer than necessary to meet the purpose for which the data is processed.
  5. Providing your data is not obligatory but necessary for the purpose of executing current and/or future recruitment processes.
  6. Access to your data, with all safeguards ensuring security of data disclosure, is granted to:
    1. Authorized employees of Data Controller and companies of International Paper’s capital group
    2. Authorized bodies and state institutions - in accordance with applicable law
  7. Some of the recipients of personal data may have their registered offices in countries outside the European Economic Area (EEA), including USA, which do not guarantee adequate safety of personal data according to the standards of the European Commission. Entities from the International Paper capital group signed EU standard contractual clauses (“Standard Contracts) concerning the transfer of personal data from the capital group of International Paper to the entities in the USA. You may request to access that Standard Contract, through the contact details provided above.
  8. You have the following rights:
    1. Right of access do your data
    2. Right to rectification of your data, if it is incorrect or incomplete,
    3. Right to restriction of processing of your data, for example in case you question the validity of processing of your data
    4. Right to erasure of your data, in case there are no justifiable grounds for its processing
    5. Right to object to data processing
    6. Right to withdraw your consent, to the extent on which data processing is based on your consent
    If you have any questions concerning your rights in relation to data processing, do not hesitate to contact us at:
  9. Additionally, should you decide that the processing of your data violates your rights or data protection regulation, you have the right to lodge a complaint with a supervisory authority – Prezes Urzędu Ochrony Danych Osobowych.
  10. Your data is not subject to automated individual decision-making, including profiling

This job is no longer available

Recruitment process for this position has ended.

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  • iconHuman Resources
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  • iconKraków, małopolskie

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