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BNP Paribas Securities Services
BNP Paribas Securities Services
location iconLocations: Warszawa
level iconLevel: specialist
Private Capital Static Data (Senior) Specialist – Funds Services
BNP Paribas Securities Services is a wholly owned subsidiary of BNP Paribas specialising in the administration and protection of financial securities for institutional investors, financial intermediaries and major companies worldwide. We have local expertise in 36 markets and a global reach covering more than 90 markets.

As leading global custodians, we serve a range of clients such as fund managers (including alternative funds), insurance companies, sovereign-wealth funds, pension funds, brokers and investment banks, commercial banks, major companies and issuers.

The Warsaw office was established in 2008 and comprises two business lines:

International Operations Centre (IOC) providing asset and fund services for a number of locations across Europe.

Custody & clearing services offering broker-dealers, global custodians and investment banks a full clearing, settlement and custody solution in Poland and other markets.


The role is within the Investor Services Team. The primary responsibility is to work as part of the Static Data team to ensure the integrity of data and record keeping within our core systems (eFront FIA, Intralinks). The role is fundamental to ensure all investor static data change requests are completed efficiently and accurately within business and client service level agreements. The role will involve amending static data in the system, liaising directly with the Client, Investors and their representatives, in addition to working directly with the Fund Administration team, and the KYC/CDD teams in Luxembourg and Jersey and other Operational teams within Securities Services as required.

This position is subordinated hierarchically to Team Manager of Private Capital Warsaw and functionally to Team Manager of Private Capital Jersey


  • Acting as a primary contact and subject matter expert for handling and processing all investor static data within the eFront accounting system
  • Ensuring all investor static data requests and enquiries are responded to on a timely basis and within the agreed Service Level Agreement
  • Ensuring all investor static data is accurate in order to assist internal teams dealing with capital calls, distribution and drawdown process cycles, and investor, tax and regulatory reporting requirements
  • Following controls in place to mitigate risks
  • Coordinating with CDD/KYC teams to ensure the relevant investor documents comply with KYC/CDD requirements
  • Following the end-to-end processes and procedures in place for the set up and maintenance of investor static data in the core systems. Performing callbacks to authorized third parties to validate bank account change requests or new instructions with counterparties, liaising with Fund Administration and Payment Teams where necessary
  • Continually developing a strong understanding of the importance of data integrity, and carrying out all requests with a quality and control mind-set
  • Building relationships with key stakeholders such as Fund Administration teams, Operational Support team, Payments team, KYC/CDD Teams, Investors and Clients and Lux IT, in order to foster strong relationship to deliver quality client service
  • Monitoring the dedicated static data mailboxes to ensure that all enquiries and change requests are promptly handled via Outlook and our in house query management system Hobart, to assign, prioritize and efficiently resolve all change requests
  • Maintaining and managing the static data log to track all change requests and ensure all requests are followed through to resolution (the static data log, in addition to Hobart will provide regular reporting (KPIs and MIs) and communication to senior management)
  • Accurately recording and completing relevant checklists for each type of static data request and evidence in Microsoft OneNote


  • Prior experience of PE and fund administration (desired)
  • Basic understanding of fund structures and PE industry (desired)
  • Fluent business language knowledge of English
  • Minimum Bachelor University degree
  • Sound problem solving skills
  • Good time management skills
  • Good prioritization skills to deal with a high volume of time sensitive tasks quickly and appropriately
  • Work collaboratively and effectively with other teams within the Bank
  • Excellent attention to detail and organizational skills
  • Positive, collaborative and forward thinking
  • Accuracy & attention to detail
  • Working to deadlines
  • Excellent organizational skills
  • Teamwork
  • Communication skills
  • Accountability
  • Stress resistance
  • High corporate ethics


  • Stable employment, with full-time job contract
  • Six Career Paths to choose from
  • Complex on boarding and induction programme
  • Trainings, co-financed language courses, professional certifications and post-graduate studies
  • Possibility to work from home part-time
  • Private medical package
  • Life insurance
  • Employee Pension Plan
  • Sports Card
  • Lunch Card
  • Cafeteria Platform
  • Modern, eco-friendly office located near Metro Daszyńskiego station
  • Opportunity to integrate and enhance our good work atmosphere (sports teams, chess club, Toasmasters, MixCity, Pride Poland, CSR)

BNP Paribas promotes equality of opportunity and is committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Please attach the below clause to your application:
I hereby give consent for my personal data included in my application to be processed for the purposes of the recruitment process under the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) introduced into the Polish law with Data Protection Act of 10 May 2018 (Dz. U. 2018 poz.1000 as amended). I acknowledge that I have the right at any time to view, to amend or correct and to request to erase my personal data.

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BNP Paribas Securities Services S.K.A. Oddział w Polsce
ul. Wronia 31, 00-846 Warszawa


  • iconFinance & Accounting, Banking
  • iconEnglish
  • iconWarszawa, mazowieckie

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