Who we are looking for
Experienced proactive and result-driven professional who is passionate about coordination and leading administrative tasks.
Why this role is important to us
Alpha Data Operations Chief Administration Officer, Assistant Vice President will be predominately accountable for Assisting regional Alpha operational Business Unit Heads in managing administrative side of the business and coordination, driving discipline over agreed administrative tasks. Individual will act as a main contact point for corporate and support functions and work closely with regional CAO networks to ensure consistency and operational efficiency
What you will be responsible for
Holiday usage discipline
Training and events coordination
Turnover Management Action Plans
Fixed to Permanent contracts conversion coordination
Demand planning & governance, incl. positions’ management
Promotion process, incl. monitoring and supporting plans execution
Maintaining the list of transitions in/out and monitoring transition tracker
Supporting transition planning/ preparations and execution of transition methodology
Maintaining repository of all necessary transition documentation, coordinating annual review
data collection, reporting and reconciliation
Communication of all BU Staff related information – changes in policies, project updates etc. (Email & Collaborate)
Client/Executives Visits Support
Business Specific responsibilities are defined by BU Head/Managing Director depending on needs and scale
They might refer to managing KPIs, KRIs, Performance metrics, managing outsourcing arrangements, executive decks, reporting delivery, admin support scoped by business needs
What we value
· Excellent communication skills
· Strong organizational skills
· Team work allowing for effective priorities execution
· Prioritization and problem-solving skills
· Ability to do a research and analytical skills
Education & Preferred Qualifications
Graduate in business related studies, or other discipline in case of previous experience in funds industry
Minimum 5 years’ experience working in funds industry environment
Excellent communication skills
Strong organizational skills
Team work allowing for effective priorities execution
Prioritization and problem-solving skills
Ability to do a research and analytical skills
What we offer
Employee savings plan,
Premium life insurance package,
VIP medical package,
Work from home solutions,
International operating environment,
Soft skills trainings,
Development sessions with a mentor,
Diversity of opportunities across a range of challenging and highly complex activities.
Are you the right candidate? Yes!
We truly believe in the power that comes from the diverse backgrounds and experiences our employees bring with them. Although each vacancy details what we are looking for, we don’t necessarily need you to fulfil all of them when applying. If you like change and innovation, seek to see the bigger picture, make data driven decisions and are a good team player, you could be a great fit.
About State Street
What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.
Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You’ll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.
Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.
State Street is an equal opportunity and affirmative action employer.