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location iconLocations: Wrocław
level iconLevel: specialist
time iconWorking hours: Full time

Records Management Associate


Business management, administration and support

Group Functions

Job Reference #




Job Type

Full Time

Your role

We're looking for a talented associate with project management office experience and excellent communication skills for the Records Management Center of Expertise, helping us to establish and deliver on our vision for an effective, sustainable and trusted records management control environment.

Are you passionate about facilitating a team to shape the future and are you a great communicator? Are you keen in playing an important role in our team for robust planning, reporting and communication? Do you want to work closely with colleagues across countries and functions? If so, we would like to meet you as we are looking for someone like you.

This position includes the following activities:
• plan, prepare and execute presentations, governance meetings and reporting activities for various audiences, master the project management tool
• maintain the consolidated change plan and the project management reports for the team
• take minutes, collect, assign and track actions to closure from governance meetings
• activities related to organization, planning, information gathering and documentation activities to facilitate change initiatives within the team
• support the team in communication activities and with the preparation of training materials and online training events

Your team

You’ll be a member of the Records Management Center of Expertise team, closely collaborating with subject matter experts in the team and with partners from business and technology. We are a team of committed colleagues from a variety of backgrounds, working from three countries. Our objectives are to facilitate UBS managing information and records sustainably by identifying and implementing robust rules, processes, governance, tools, trainings, controls and reporting.

Diversity helps us grow together. That’s why we are committed to fostering and advancing diversity, equity, and inclusion. It strengthens our business and brings value to our clients.

Your expertise

• experience in a similar role
• desire to work collaboratively as a part of our team and to gain insight in records management
• knowledge about project management methods and project management tools, organizational skills, and a passion to develop the knowledge further
• high level of self-direction and interpersonal skills to effectively work with others and elicit work output in a team environment
• known for concise and clear communication, both written and verbal, with the ability to explain complicated things in a simple way to non-experts and keen to gain further experience
• fluent in English
• advanced user with very good knowledge of MS Office, especially PowerPoint, SharePoint, Excel, Teams
• experience in working with project management tools such as Jira, PPM, Blueprint, GitLab is a plus

About us

UBS is the world’s largest and only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.

With more than 70,000 employees, we have a presence in all major financial centers in more than 50 countries. Do you want to be one of us?

How we hire

This role requires an assessment on application. Learn more about how we hire:

Join us

At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?

Contact Details

Disclaimer / Policy Statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

Please submit your application in English

You are kindly requested to include the following clause in your application: "Wyrażam zgodę na przetwarzanie moich danych osobowych zawartych w ofercie pracy dla potrzeb procesu rekrutacji zgodnie z ustawą z dnia 27.08.1997r. Dz. U. z 2002 r., Nr 101, poz. 923 ze zm."

This job is no longer available

Recruitment process for this position has ended.


  • iconAdministration, Project Management
  • iconEnglish
  • iconWrocław, dolnośląskie

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