About the job

As a Facility Lead, you will head up Facility Services and will be responsible for reception, office space maintenance and Health & Safety of our employees. Don’t worry you will not be alone as you will join a group of highly motivated and skilled specialists in these fields as part of the Facility Services team.

Your tasks would include:

• Being responsible for the day-to-day operation of Arla GSS office located in the Neptun building, Gdańsk Wrzeszcz
• Ensuring that all periodic inspections are taking place and are fully documented
• Liaising with architects and service contractors responsible for construction projects
• Providing advice on technological, architectural and environmentally friendly solutions
• Participation in the preparation of contracts for service contractors, terms and conditions of lease
• Monitoring office operational costs and proposing cost saving solutions
• Being responsible for storing and archiving formal, legal and technical documentation relating to Arla GSS office
• Being responsible for projects relating to facilities and building administration.
• Supporting and collaborating with our procurement department in tender process for Facility contracts and projects.
• Provide timely and accurate information to internal and external stakeholders.
• Championing a safe and healthy workplace and fair and equitable work practices.
• Ensuring the office space is designed in accordance to the company’s visual identity.
• Inspect buildings’ structures to determine the need for repairs or renovations.
• Participate in nominated cross organisational teams.
• Being part of the Global Facility Forum (engaging with colleagues worldwide, sharing best practice and aligning services).

What we are looking for:

• At least 2 years’ of Facility Services experience, ideally within SSC
• Good knowledge of facility management
• Excellent customer service
• Proven record of taking initiative to continually improve and develop office environment
• Excellent verbal/ written communication skills with a good telephone manner
• Fluency in English – written and verbal
• Strong listening and questioning skills
• Knowledge of Microsoft Office
• Excellent organizational skills and high commitment
• Professional personal presentation
• Ability to work on own initiative and take responsibility where necessary and to work as part of the team