Provides administrative services within a designated department, function or process area. Duties are primarily transactional and may include services such as office support; paperwork / documentation preparation, filing and submission; inventory tracking and purchasing; facility maintenance; administrative equipment maintenance, tracking and controlling departmental processes (that is, billed work, cost tracking, etc.) and other transactional duties. Administrative Services employees may work in a general office or team setting or within a designated functional area or field location.

Responsibilities

• Taking care of all reception works
• Manage the conference area / rooms
• Provides administrative support for designated manager(s), team(s) or a functional area (that is, Finance, Sales / Sales Operations, Marketing, Supply Chain, etc).
• Performs any or all of the duties described for level A1, plus: Verifies accuracy of recorded information, including tax forms, invoices, expense accounts, bills of sale.
• Verifies that all documents are properly approved, signed and circulated
• Handling of post and packages
• Operate telephone and company email box
• Attends key meetings to offer transactional / procedural insight, serve as minute taker and ensure appropriate dissemination of records.
• Ensures proper handling of sensitive information.

Required Qualifications

• Education or equivalent work experience required.
• Minimum of 2-4 years of relevant experience or equivalent combination of education and experience in Administrative Services.
• Good business English skills (Written and spoken).

We offer you:

• Contract of employment
• Trainings from the first day of work
• Various options for personal development
• Possibility to use foreign languages on a daily basis
• Teamworking and supportive atmosphere
• Wide range of benefits:
  • life insurance,
  • private medical care,
  • Multisport card,
  • employee referral programme etc.