Requirements

• experience in a similiar position,
• understanding of ES and HR policies and processes,
• advanced knowledge of German labour law is a must, knowledge of Austrian and/or Swiss labour law is a plus,
• proficiency with Employee Services (ES) systems e.g. success factors,
• service-oriented mindset with high quality of work outcome,
• demonstrated ability to partner with business units and collaborate with different teams,
• strong interpersonal skills with the ability to communicate clearly and effectively,
• proficiency in German (C1) and English (min. B2),
• capable of managing multiple tasks simultaneously while maintaining high accuracy and attention to detail.

Responsibilities

• responsible for physical document management and the preparation of non-standard ad-hoc documents, tracking and storing linked to the hiring and exit of employees, as well as any contractual changes made throughout their employment, new hire contract, contract conversion or extension,
• notification letters/contract amendments for salary increases, promotions, work location changes, reassignments, leaves, terminations, no shows and any other job or personal data changes,
• benefits management, eg. assigning employees to benefit schemes per their eligibility,
• collect required signatures,
• ensure proper storage,
• manage and review leaves requests and supporting documentation, Misconduct and Discipline,
• monitor scheduling,
• manage overtime/undertime and supporting documentation for time and attendance record,
• consolidate time records input for payroll,
• ensure high data quality through accurate and on time data entries in HR Admin systems,
• participate in projects to analyze and improve processes, implementation of new or upgrade of existing tools, review of ways of working,
• participate in audits, providing necessary evidence and answer process related questions.

We offer

• commpetitive employment terms based on an employment contract with an international, prestigious company,
• work in a professional environment with a well-developed feedback culture,
• flexible work model in a hybrid system (2 days a week working from the office in Warsaw),
• workation - the ability to combine work with leisure - for 30 days a year, you can work from virtually any location in Europe,
• access to a benefits platform offering discounts on company products and vouchers for cultural and sports events,
• subsidy for Luxmed/Medicover,
• subsidy for a Multisport card,
• life insurance and Employee Capital Plans (PPK).