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State Street Bank
State Street Bank
location iconLocations: Kraków
level iconLevel: specialist
Recruitment Administration Specialist, Associate 2
Location: Kraków

Who we are looking for

An administration specialist with high attention to detail who enjoys working with files and presents maturity when dealing with confidential data. In this role, your presence at the office will be required to ensure that employee files as well as documentation for newly hired employees are correct and complete.

Why this role is important to us

The team you will be joining plays an important role in the overall success of the organization. Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. To make that happen we need teams like yours to help navigate employees and the organization as a whole. In your role you will strive for cutting-edge solutions, that are straightforward and scalable. You will help us build resilience and execute day to day deliverables at our best.

Join us if making your mark in the financial services industry from day one is a challenge you are up for.

What you will be responsible for

As a Recruitment Administration Specialist you will

  • Provide and control the onboarding process for all new hires and transfers;
  • Ensure new hire paperwork is returned and completed properly before processing;
  • Support administration based projects relating to processes and procedures;
  • Print, scan, send and file the relevant documentation for candidates and existing employees;
  • Review employee contracts before signature and contract distribution;
  • Prepare new joiner induction;
  • Prepare system administration to ensure candidate is operational for day one joining;
  • Track any visa documentation through our third party provider as and when required;
  • Support the service quality delivering to team and individual SLA’s;
  • Update recruiters and managers on onboarding status and follow-up for revision of start date;
  • Ensure all transactions are completed in a timely manner with high level of accuracy;
  • Maintain a deep familiarity with HR policy and standards for recruiting and onboarding employees in the relevant countries;
  • Resolve ad hoc queries raised by employees, candidates, hiring managers and recruiters;
  • Complete BAU control activities;
  • Prepare and distribute reports within specified guidelines;
  • Support promotion and extension process, prepare and distribute reports, gather all necessary information.

What we value

These skills will help you succeed in this role

  • Attention to detail;
  • Strong organizational skills and ability to handle multiple activities and effectively prioritize through peak volume periods;
  • Strong customer service skills and ability to build and manage relationships;
  • Excellent written and verbal communication skills;
  • Ability to work independently and maintain confidentiality.

Education & Preferred Qualifications

  • At least 1 year of experience in administrative function; prior experience with recruitment administration / onboarding activities will be an advantage;
  • Proven ability to understand processes for both, internal and external hire;
  • Fluent Polish language skills are a must together with communicative level of English (B2);
  • Proficiency with MS Office, especially Word, Excel, Power Point.

We offer:

  • Employee savings plan
  • Premium life insurance package
  • VIP medical package
  • International operating environment
  • Language classes
  • Soft skills trainings
  • Technical workshops
  • Development sessions with a mentor
  • Diversity of opportunities across a range of challenging and highly complex activities
  • Technical or leadership career pathway
About State Street

What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary in locations, but you may expect generous medical care, insurance and savings plans among other perks. You’ll have access to flexible Work Program to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.

Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences and perspective are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome the candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift program and access to employee networks that help you stay connected to what matters to you. State Street is an equal opportunity and affirmative action employer.


  • iconHuman Resources, Banking
  • iconEnglish
  • iconKraków, małopolskie

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